Last updated: August 10, 2026 · Version 1.0 (Beta)
Keybid ("Keybid," "we," "us") provides software that helps construction contractors track bids, analyze plan sets, estimate win probability, and draft business correspondence (the "Service"). By creating an account, accessing the Service, or clicking "I agree," you accept these Terms on behalf of yourself and the company you represent ("you," "Customer").
The Service is currently offered as a beta. Features may change, be interrupted, or be discontinued. The Service is provided "as is" during beta, and you should not treat it as your only system of record for bid deadlines or contract obligations.
You retain all rights to the bid records, plan documents, emails, pricing, and other content you submit ("Customer Data"). You grant us a limited license to host and process Customer Data solely to operate and improve the Service for you. We do not sell Customer Data, and we do not share one customer's bid or pricing data with another customer. Upon termination you may request export of your Customer Data, and we will delete it from active systems within 30 days of a verified request.
Portions of the Service use large language models to draft replies, summarize plan sets, and estimate win probability. AI outputs are assistive drafts and estimates only. Win-probability figures are statistical estimates, not promises of outcome. You are responsible for reviewing every AI-drafted email, quantity, or flag before relying on it or sending it. Keybid is not responsible for estimating errors, missed addenda, missed bid deadlines, or contract outcomes.
You agree not to: (a) probe, scan, or test the vulnerability of the Service or breach any security or authentication measure; (b) access data of another customer; (c) upload malicious code; (d) use the Service to send spam or unlawful communications; (e) reverse-engineer, scrape, or resell the Service; (f) misrepresent AI-drafted correspondence as independently prepared professional advice; or (g) use the Service in violation of applicable law, including public-bidding and procurement law. We employ automated monitoring that detects and blocks attack signatures; attempted intrusion is logged and may be reported to law enforcement.
You are responsible for safeguarding credentials and for all activity under your account. Notify us immediately of any suspected unauthorized access. We will notify affected customers without undue delay after confirming a data breach involving Customer Data, consistent with applicable law.
The Service runs on third-party infrastructure and AI providers (currently Render, Inc. for hosting and Anthropic, PBC for language-model processing). If you connect an email account or other integration, your use of that third-party service remains governed by its own terms.
The beta is currently free. If we introduce paid plans, pricing will be presented before you are charged, and continued use after notice constitutes acceptance.
Founding rate. Early customers may be offered a discounted "founding" rate per seat. Where we describe that rate as "locked," it means this and only this: your per-seat price will not increase for as long as your paid subscription remains continuously active. The founding rate is a property of an unbroken subscription, not a permanent entitlement attached to your company.
What ends it. The founding rate ends permanently if your subscription lapses, is cancelled by you, or is terminated for non-payment. If you later resubscribe, you do so at the list price then in effect. A lapse caused solely by our billing error, or a payment failure you cure within 14 days of our notice, does not end the founding rate.
Seats and changes. The founding rate applies to seats on your active subscription, including seats added later while it remains continuously active. Reducing seats does not end the rate; cancelling entirely does. The founding rate applies to the subscription plan you are on and does not automatically extend to separately priced future products or add-ons.
List price. We may change our list price at any time for new customers. Any increase to an existing customer who is not on a founding rate takes effect only after at least 30 days' notice, and you may cancel before it applies.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, AND NON-INFRINGEMENT. KEYBID DOES NOT WARRANT THAT ESTIMATES, EXTRACTED QUANTITIES, OR WIN-PROBABILITY FIGURES ARE ACCURATE OR COMPLETE.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, KEYBID'S TOTAL LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) AMOUNTS YOU PAID US IN THE 12 MONTHS BEFORE THE CLAIM OR (B) ONE HUNDRED U.S. DOLLARS. KEYBID WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST BIDS, OR LOST BUSINESS OPPORTUNITIES.
You will defend and indemnify Keybid against third-party claims arising from your Customer Data, your breach of these Terms, or your violation of law, including procurement and bidding regulations.
You may stop using the Service at any time. We may suspend or terminate access for breach of these Terms, security risk, or legal requirement, with notice where practicable. Sections 3, 4, and 9–14 survive termination.
These Terms are governed by the laws of the State of Nevada, without regard to conflict-of-law rules. Any dispute will be resolved by binding arbitration in Clark County, Nevada on an individual basis; class actions are waived to the extent permitted by law. Either party may seek injunctive relief in court for misuse of intellectual property or unauthorized access.
If you believe you have found a security vulnerability, report it to us privately and give us reasonable time to remediate before public disclosure. Good-faith research conducted within this policy will not be treated as a violation of Section 5.
We may update these Terms; material changes will be announced in-product at least 14 days before taking effect. Questions: contact the Keybid team through the in-product feedback link. (A dedicated legal@ address will be published with our production domain.)